Training and Disclosure
To uphold the integrity of The Children’s Hospital of Chicago Medical Center (the “Medical Center”), doing business as Ann & Robert H. Lurie Children's Hospital of Chicago, all investigators involved in sponsored research must complete Conflict of Interest and Conflict of Commitment (COI-COC) training and submit disclosures in accordance with institutional policy and federal regulations.
COI training is required prior to engaging in research and must be renewed at least every four years. Training is embedded in the eDisclosure system but can also be completed independently. Disclosure of outside professional activities and financial interests is required annually and whenever new relevant interests arise.
All investigators participating in sponsored research are required by regulations and policy to complete conflict of interest (COI) training prior to engaging in such research, and no less than once every four years thereafter. Training is embedded in the disclosure form in eDisclosure, but it is possible to complete training independently from the disclosure.
To complete training:
- Log into the eDisclosure system using your NetID and password.
- Click the "Complete Training" button on the left side of the screen.
- Click the link for "Research Conflict of Interest Training Module" which will open a document in another window for you to review.
- Check the box attesting to having completed the training module and click "OK."
Please contact Research Compliance if you have any questions, or experience issues with obtaining or accessing your eDisclosure account.
Disclosure of outside professional activities and financial interests that relate to an investigator’s role(s) and responsibilities at the Medical Center is required by the Medical Center’s Conflicts of Interest and Commitment in Research Policy.
If you are involved in federally or industry sponsored research, or research submitted to the IRB, this also applies, and requires disclosure of Significant Financial Interests (SFIs).
When do investigators need to disclose?
- At least annually (usually the January-March disclosure period)
- Within 30 days of acquiring any new significant financial interest
- Whenever an investigator initiates a new outside activity that reasonably appears related to their Medical Center responsibilities
Note: If updates are submitted in eDisclosure outside of the annual process, that information will be saved and pre-populated for you during the annual process. It will not be necessary to enter the information twice.
A “Conflicts of Interest and Conflicts of Commitment (COI-COC)” training module is available in Workday to all workforce members to provide essential guidance for all research administrators, faculty, and staff. This interactive course covers how to identify, disclose and manage personal and professional interests that could impact the integrity of research or institutional responsibilities.
Key topics include:
- Recognizing and disclosing Conflicts of Interest (COI) and Conflicts of Commitment (COC)
- Understanding institutional and federal compliance requirements
- Using the eDisclosure system for annual and event-based disclosures
- Real-world scenarios and case studies to reinforce best practices
- Steps for developing and following Conflict Management Plans (CMPs)
To complete training:
- Log into Workday to enroll in the training.
Please contact Research Compliance if you have any questions.
