New Research Technology Requests

All Medical Center personnel have an obligation to properly manage, store, and protect research data, materials, and intellectual property and information incorporated therein. Researchers must be especially mindful of where their data is stored, who has access to it, and who is authorized to use it. There are many considerations to take into account whenever requesting new software solutions for research, such as cybersecurity infrastructure, compliance with federal regulations, and legal terms and conditions.

Our Research Compliance team is here to assist when new software platforms are requested for research. We will work with you and relevant organizational stakeholders (e.g., Quantitative Science, Contracting Services, Information Management, Information Security) to coordinate the review, approval, and deployment of your software solution. Below is a detailed overview of our intake and review process below to ensure your requests for new research software solutions are handled efficiently and effectively. 

Please note: Requests may take several weeks or months for full review and approval, depending on a platform’s terms and conditions.

Intake Process

1. Submission: Research teams may submit new technology requests through our online Airtable portal. Each submission should include all relevant documentation and a brief description of the software, including any associated research project number, if available.
   • Submit a Research Technology Request for review and authorization.
2. Initial Screening: Our team will conduct an initial screening to ensure all required information is provided and that the submission aligns with policy compliance and the Medical Center’s infrastructures. We will also coordinate any authorizations that may be necessary.
3. Acknowledgment: Once the initial screening is complete, researchers will receive an acknowledgment email confirming receipt of their submission, along with any notice of next steps as applicable.

Review Process

1. Detailed Review: Our team reviews each submission in detail, assessing the relevance, completeness, and quality of the data provided.
2. Feedback and Revisions: If necessary, researchers may be asked to provide additional information or make revisions to their submissions based on the team’s feedback. Our team will also coordinate reviews among other necessary offices, including Quantitative Science, Information Management, Information Security, and Contracting Services.
3. Final Approvals: Once all criteria are met, and all offices have provided their respective approvals, research teams are notified of the outcome.

We are committed to supporting high-quality and compliant research by ensuring that all electronic information systems are used meet necessary requirements. If you have any questions or need assistance with your submission, please don’t hesitate to contact Research Compliance.